Secretary to the CEO

Job Description

Location: Colombo, Sri Lanka (Fully Onsite)

Job Type: Full-time (Monday – Friday)

Company: Leading IT Firm

About the Company & Role

Wisdom RecruitmentS is pleased to partner with a leading, fast-growing IT firm based in Colombo to find an exceptional, highly organized, and proactive professional for the dual role of Program Manager cum Secretary.

In this high-visibility, full-time onsite role, you will work directly with the Chief Executive Officer (CEO), serving as the vital link between executive strategic initiatives and seamless daily operations. This position demands a rare blend of sharp project/program management governance alongside elite executive personal assistance and public relations capabilities.

Key Responsibilities

1. Program Management & Strategic Coordination

• Oversee, track, and drive key company programs and strategic projects initiated by the CEO’s office to timely completion.

• Monitor project timelines, coordinate across internal tech teams, and prepare comprehensive progress reports for the executive team.

• Maintain a high-level overview of organizational commitments and ensure action items from leadership meetings are executed.

2. Secretarial & Executive Personal Assistance

• Manage complex, fast-changing calendars and optimize the CEO’s daily schedule.

• Coordinate intricate local and international travel logistics, including comprehensive itinerary planning, flight bookings, hotel accommodations, and visa arrangements.

• Draft, review, and polish high-level corporate communications, professional emails, and official documentation with precision.

• Organize, schedule, and facilitate executive meetings, ensuring agendas are set and detailed minutes are recorded.

3. Public Relations & Stakeholder Engagement

• Act as a professional gatekeeper and primary point of contact for the CEO’s office, managing relationships with high-profile clients, partners, and external stakeholders.

• Handle PR-related inquiries and facilitate a smooth flow of communication that aligns with the firm’s leading reputation.

Required Qualifications & Skills

• Experience: Proven experience tracking projects or programs, coupled with executive secretarial or personal assistant experience, ideally within an IT or corporate corporate setting.

• Technical Proficiency: Advanced command of MS Office Suite, with exceptional skills in Microsoft Excel (data tracking, reporting) and modern calendar management tools.

• Communication: Elite verbal and written English communication skills; a natural ability to draft powerful, professional correspondence.

• Organizational Mastery: Out-of-the-box organization skills with a sharp eye for detail and the ability to multitask under tight deadlines.

• Interpersonal Prowess: Strong PR, networking, and relationship-management skills characterized by high emotional intelligence, confidentiality, and professional decorum.

Work Schedule & Benefits

• Working Days: Monday to Friday.

• Location: Modern office environment in Colombo (Onsite).

• Remuneration: An attractive, market-competitive salary package commensurate with experience and qualifications awaits the selected candidate.

How to Apply

👉  Submit your CV to careers@wisdomrecruitments.com or Apply via the website

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